CCSL+Core+Team+Meeting+Q2

Date 8 May 2014 3pm GMT

Venue: Skype online

Participating: Blane Harvey; Ewen Le Borgne (Chair); Patti Kristjanson; Ben Garside; Pete Cranston; Wiebke Foerch; Phil Thornton; Liz Carlile; Marissa Van Epp; Cecilia Schubert, Carl Jackson (notes)

Apologies: Peter Ballantyne

Discussion Notes:

 * 1. Review next step actions from Q1 Meeting**

● Framework and toolkit: the resource is ready to circulate to the Yammer Group for comments, already gone to the Hoima Sub-Group. Marissa to post on Yammer. It will be refined during the rest of year as we find out how we need to do things differently from practice. So ongoing suggestions welcome on Yammer.

● Activity Area 1 Update since Q1: Some progress, mainly from trial of Flagship 4 including a wiki space with learning notes people are contributing. Wiebke exploring partnerships with CSIRO, GIZ on funding and aiming to push forward in the summer. Would be useful to discuss how to bring partnership strands together. Cecilia has been working on Comms Strategy for everything out of CCSL (including the different audiences) and then linking this back to impact pathway that is part of institutional change and in parallel a comms plan for all strands of Flagship 4 (activities area 1 to 3). Plus comms around the Evidence Gathering Workshop. And thinking about how we can monitor the impact of these activities. Aiming to fast track the Comms Strategy and share next week to the Core Group for feedback and then this can be finalised. This comms strategy is taking a CCAFS point of view but integrating all of CCSL activities and partnerships. Cecilia to check if this will work if related to the CCAFS theory of change rather than the TOC for CCSL. Need to make this distinction when necessary and still make link to the impact pathway.

● Activity Area 2 Update since Q1: Ben and Liz have made good progress on participants and invitations for the Evidence Gathering Workshop. Cecilia’s work has superseded work on the Comms Plan for Activity 2. Ben has done the Factors and Criteria for the pre-workshop self assessment.

● Activity Area 3 Update since Q1: Sandbox good facilitation by Carl and Pete. Wiebke to provide feedback on the Sandbox Learning Brief. Ewen has developed preliminary TOC for this area including target audiences and Cecilia to check regarding Comms Strategy. Carl and Pete to do more active editing and weeding of the Wiki from now on as content has grown a lot

● Additional CCAFS case studies, Wiekbe has looked into this for the Evidence Gathering Workshop

● Case Studies database. Marisa has looked into adding the actual case study authors names but in many cases can’t find a specified author other than working paper’s own authors. Not sure where to get this information from. Ewen to take this up with Marissa and Peter Ballantyne.

● Pete to link up with CG Parade on methodologies and there is now a link to them framework.

● Carl to follow up with Javier on linking to ILAC and Sandbox directly


 * 2. Updates and next steps on the Evidence Gathering project and Workshop including Logistics**

● Liz suggests using the term evidence gathering project and workshop from now on as otherwise confusing with other work on case studies. We should have an active plan going forward as a result of the workshop and hope to have everybody in the Core Group will be involved in t he pre and post workshop work. Marissa is developing a background paper for the workshop and has circulated an outline and dates for you to contribute. IIED will be doing personal email communication to follow up on invitations

● Issue with the number and availability of specialists to invite. For those not available IIED has invited contributions of thinking and hope to keep them engaged in the community.

● The event will be in London as links with CARIAA event and Blane’s availability on 16th. Venue will be outside IIED and is bright and good for group work. We have good momentum and thanks for all your responsive inputs

● Ben reports that specialists are coming on the second day which is good, but last time when did Dragon’s Den type activity they hadn’t been with us on the journey enough. So maybe have a couple of the specialists for both days. Better to not overload with specialists and so get round their engagement on just one day through more active facilitation

● Blane will communicate by end of next week any additional case study projects to invite.

● Next big requirement is Ewen, Pete and Liz to refine the agenda, otherwise leave the detail to IIED.


 * 3. Leveraging Co-Funding**

● Discuss at next Core Team F2F in London. Ewen to start any thinking on this with Carl and Pete (e.g. Omidyar Foundation and other non-traditional funders for CGIAR)


 * 4. Next team meeting and options for next f2f meeting**

● Take advantage of presence of most to meet and have an agenda ahead of meeting that others can feed into if not there or via online if remote (Peter Ballantyne, Patti and Carl not available)

● Next opportunity would be Addis 1-4 Sept Care Resilience meeting

● Ewen, Pete and Carl to discuss organising next Core Team meeting in London as part of Experience Gathering Workshop


 * Any Other Business**

● Carl and Ewen to discuss revisiting the Naivasha invitees who couldn’t attend and see if time to reengage them around the Sandbox

● Carl to ensure next regular Core Team meeting should be 1.5 hours and earlier in the day so have more time for thematic discussions

● For specific activities really encourage people to set up spontaneous skype calls between quarterly meetings to keep momentum going

● Carl to liaise with IIED to use their Adobe Connect rather than Skype for Core Team meetings in future

● Cecilia to liaise with Blane about comms related outputs from Adaptation Futures conference

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